IELTS Letter Writing

Clear Introductory statement

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Writing the purpose of a letter

High Score Advice

Candidates who score 5 bands or so generally fail to clearly write the purpose of the letter. So it is of utmost importance that you must clearly state the purpose.

Question 1

There have been several complaints about the reception area where visitors to your company arrive. Your manager has asked you to suggest how the reception area could be improved.

Write a letter to your manager. In your letter:

  • Describe the complaints that have been made
  • Say why the reception area is most important
  • Suggest how the area could be improved

 

Dear Sir or Madam,

I am writing to outline the complaints that have been made about the reception area as well as to suggest several improvements to be implemented.

Question 2

You recently received a letter from a friend asking for advice about whether to go to college or to try to get a job. You think he/she should get a job.

Write a letter to this friend. In your letter.

  • say why he/she would not enjoy going to college
  • explain why getting a job is a good idea for him/her
  • suggest types of job that would be suitable for him/her

 

Hello Haruka,

I am writing a reply to your letter that asking for advice about whether to go to college or to try to get a job. I think trying to get a job is better for you. I would like to write reasons why.

 

Now look at the above statement and find out how all three bullet points have been covered in the introductory statement. Then consider the below statements:

Read again the question 1 compare the paraphrasing done. Then consider the question 2 and find out the question content has been copied in the introductory sentence.

Examples of paraphrasing

Describe the complains = outline the complains

how the area could be improved= to suggest several improvements to be implemented

 

Below are some beginnings of statements you can consider while writing an introductory sentence.

  • I am writing this letter with regard to…
  • I am writing to bring to your attention…
  • I am writing to inform you that…
  • I am writing to express my dissatisfaction with…..

Other examples:

  • The letter is intended to form a written letter following up verbal complaints I have made in person at your store or office.
  • I am writing to express my dissatisfaction with the washing machine I bought at your store and the poor service I experienced
  • I am writing to report the problems we have been experiencing with your public transportation services
  • I am writing to bring to your attention two critical issues inflicted upon your customer service
  • I am writing to draw your attention regarding two critical issues inflicted upon your customer service
  • I am forced to write this letter to express my reproof of the way your customer care executives are treating clients over the phone
  • The reason I am writing is the terrible service we receive from your company
  • The letter is in regards to the issues faced by passengers of the city bus service.

 

Writing purpose for informal letters

I’m just writing to let you know that….

I’m writing to tell you about….

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